Fee Agreement and Payment Policy

Centre:     Centre address:  
Registration or EMIS number:     Date:     Place:  

1. Parties and learner

Parent or guardian		ID number
Physical address		Cellphone / alt contact
Learner and date of birth		Group and start date

2. Fees

Item	Amount	When / notes
Registration fee (once-off, not refundable)	R	On signature
Monthly fee	R	Day     of each month, in advance
Departmental subsidy, approved subsidised place (paid to the centre, not by you)	R24 per day attended	Balance payable by parent: R
Late collection after	R   per 15 min	Added to next statement

Monthly fee in words:  

The fee covers care and the daily programme from   to  , Monday to Friday, meals as per the menu, and classroom consumables. It does not cover  . Fees are payable monthly in advance for twelve months of the year and are not reduced for absence, illness, public holidays or centre holidays.

3. How to pay

Bank and account name		Account number / branch
Payment reference (use on every payment)

The reference field is usually all that appears on the centre's bank statement. Your own account name often does not show at all. A deposit without the reference above cannot be allocated to this learner, and the account will show as unpaid until proof of payment is produced. Save the centre as a beneficiary with the reference stored. Cash is taken at the office only, against a numbered signed receipt.

4. Terms

1. Annual increase. Fees increase on   each year. Written notice of the new amount is given at least   months before. The increase will not exceed  .
2. Late payment. Reminder day 7. Written notice and statement day 10. Payment plan offered day 15. Final written notice at 30 days overdue, 14 days to pay or sign a plan.
3. Non-payment. At 45 days overdue the place is suspended until the account is settled or a written plan is signed. Seven days written warning is given first. Records, reports and belongings are never withheld.
4. Interest. Interest or late fees charged: YES / NO. If yes, rate:   per month.
5. Withdrawal. One calendar month written notice on or before the last day of a month. Short notice means the following month's fee is payable. The registration fee is not refunded.
6. Information. The parent consents to the centre keeping and using the learner's and the parent's information for the care, health, safety and administration of the learner, and for reporting required by the provincial education department. The file is seen only by the principal and the person handling accounts.
7. Absence and changes. Notify the centre before 08:00 on any day the learner will not attend. Absence does not reduce the fee. Any change to this agreement is valid only in writing, signed by both parties.

5. Signatures

Parent or guardian signature Name:     Date:	For the centre Name and position:     Date:
I received a signed copy of this agreement.   Parent signature:     Date:

This is the centre's own contract with the parent. It is not a government form. Keep the signed original in the learner's file and give the parent a copy.