ECD Registration Document Tracking Checklist

Registration as a partial care facility · Children's Act 38 of 2005

Name of centre: Principal:

Education district: District ECD official:

No.	Document	Where you get it
1	Application form, partial care facility	District ECD official, education dept
2	Certified ID copy, owner or principal	Commissioner of oaths
3	Certified ID copy, every adult on site	Commissioner of oaths
4	Title deed, lease, or owner's permission	Property owner or deeds office
5	Zoning certificate or consent use	Town planning, local municipality
6	Approved building plan, or proof sent	Building control, local municipality
7	Fire clearance certificate	Fire department, local municipality
8	Certificate of Acceptability, food	Environmental health, district municipality
9	Environmental health inspection report	Environmental health, district municipality
10	Child Protection Register, per adult	Social Development
11	Sex Offenders Register, per adult	Justice and Constitutional Development
12	Police criminal record check, per adult	SAPS
13	Staff list and qualification certificates	Own records
14	First aid certificate, one staff member daily	Accredited training provider
15	Daily programme per age group	Own records
16	Fee structure and fee policy	Own records
17	Learner list, birth dates, parent contacts	Own records
18	Attendance register, latest full month	Own records
19	Parent consent and indemnity forms	Own records
20	Emergency and evacuation plan	Own records
21	Weekly menu, where food is served	Own records
22	Proof of bank account, centre's name	Your bank

How to use this sheet. Ask the district ECD official for the current application form, apply for items 5 to 9 in the same week and write down the reference number every time. Items 7, 8 and 14 expire, so read the expiry printed on the certificate and diarise the renewal the day it arrives.

Completed by (print name):	Second person at the centre (print name):
Signature: Date:	Signature: Date:

This is the centre's own tracking record. It is not a government form and it is not issued by any department. Keep the original certificates in a separate file and give the district official copies. Confirm every requirement with your district ECD official, because districts differ and may ask for more.