Free templates for ECD centres
The paperwork every South African crèche needs, written for how the district office actually asks for it. Each one comes with a filled-in example and a plain answer to the question nobody else writes down: what happens at inspection if you do not have it.
Attendance register
the register your R24 subsidy is actually paid on
Open the template →Fee agreement & payment policy
what makes arrears collectable instead of arguable
Open the template →Arrears letters (3-part series)
three letters, sent on the days parents actually have money
Open the template →POPIA consent for a child
consent for a child's information, and separately for photos
Open the template →Incident & accident report
the parent signature block is the part that protects you
Open the template →ECD registration checklist
every document, and which office issues it
Open the template →These are your records, not government forms
Every template here is a record your centre keeps. None of them is an official government form and none should be handed in as one. Where a government form is required, ask your provincial Department of Education district ECD official for the current version. Forms get replaced and an old one downloaded from the internet is the fastest way to have a file sent back.
Where the paperwork actually goes
Early childhood development moved from the Department of Social Development to the Department of Basic Education on 1 April 2022. Registration and the subsidy now run through your provincial education department and its district ECD official. You still deal with Social Development, but for the Child Protection Register clearance. If someone sends you to the social development office to register the centre itself, they are working from information that is four years out of date.
Zande produces most of this paperwork for you from the learner records you already keep, so the register, the statement and the incident report come out formatted and dated instead of being retyped every month.
Set up your centre free →Or WhatsApp us and we will do it with you, free.